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Toa Kitambulisho! Evolution of Registration of Persons in Kenya

Under the Registration of Persons Act (Cap.107), it is a requirement by the law of Kenya that a Kenyan citizen who attains the age of eighteen must have an Identity card facilitated through the Department of National Registration Bureau.

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Toa Kitambulisho! Evolution of Registration of Persons in Kenya
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Kipande

In 1915, the colonial government enacted the Native Registration Ordinance but it was not until 1919 and 1920 that it was implemented. The registration was an instrument to control and regulate the recruitment of African males into colonial labour. It contained a registration certificate and fingerprint of the holder. The Ordinance made it mandatory for all adult males aged 16 and above to be registered. Upon registration, they were issued with registration papers kept in metallic copper containers attached to a chain commonly referred to as “Kipande.” The Kipande was worn around the neck like a dog collar. The Kipande contained the wearer’s tribe, their strengths and weaknesses and comments from his employer on his competence, therefore, determining his pay or whether or not he would be employed.

The government used the Kipande to curtail freedom of Africans and monitor labour supply. It also empowered the police to stop a native anywhere and demand to be shown the document. For Africans, the Kipande was like a badge of slavery and sparked bitter protests.

Passbook

In 1947, the Kipande was replaced by an identity booklet which had fingerprints but not the bearers portrait. A new law, the Registration of Persons Ordinance, was passed to make it mandatory for all male persons of all races of 16 years and above to be registered. But under this new law, the identity cards issued distinguished between the protectorate and non-protectorate persons. Although the Ordinance sought to remove discrimination based on race, it made no attempt to remove gender-based discrimination. The trend continued even after independence until 1978 when an amendment was made to what has become the Registration of Persons Act (Cap 107, Laws of Kenya) to include the registration of women who had attained the age of 16 years and above. A further amendment to the Act was made in 1980 to raise the age of registration from 16 to 18 years.

The first generation Identity Cards

In 1980, legislation was amended to include women and the booklet was replaced by the “First Generation” paper identity card with subtle security features embedded in the new document. The document design contained the bearers portrait and fingerprints. Raphael Musau, who was the officer in charge of National Registration Bureau and driving the whole process, witnessed the handing over of the new generation national identity card to the former president Daniel Arap Moi. In 1977, Raphael Musau was requested by the then vice president Daniel Arap Moi to design a new Kenyan Identity card which was to replace the blue colonial passbook. His first port of call, accompanied by Principal Registrar of Persons, was De La Rue, Company in London who eventually were tasked with making the new design.

The second generation card

The first generation identity card was replaced in 1995 by the smaller credit-card size “Second Generation” card, that was in essence, a laminated paper card. The card includes basic information [name, sex, date and place of birth, date and place of issue] a photo, a signature and an image of one fingerprint.

Plastic card

In 2011, the second generation card, in turn, was upgraded to the present plastic card without fundamentally changing its features. The current generation of IDs therefore date back to 1995, the last time that the population was re-enrolled.

The card includes basic information [name, sex, date and place of birth, date and place of issue] a photo, a signature and an image of one fingerprint. It also includes a sequential 8-digit national ID number (just a sufficient number of digits to cover a population the size of Kenya’s) as well as a 9-digit serial number. The information on the front of the card is machine readable on the back. Since 2007 there have been intentions to move to a “Third Generation” e-ID card with a chip and enhanced security features, but these have not materialized because of financial constraints.


Under the Registration of Persons Act (Cap.107), it is a requirement by the law of Kenya that a Kenyan citizen who attains the age of eighteen must have an Identity card facilitated through the Department of National Registration Bureau.

The National Registration Bureau (NRB) is responsible for collecting biometric and biographic information and issuing National IDs (NIDs). The NRB also operates the Automated Fingerprint Identification System that checks for duplicate or multiple registrations.

The Kenyan NID is mandatory and must be acquired when an individual turns 18, and is issued free of charge. The Kenyan NID does not have an expiration date. Thus far, Kenya has issued 24 million cards, but this total may include duplicates as well as the inactive cards of deceased individuals. There are about 1.2 million new registrations each year. Foreigners who remain in Kenya more than 90 days are required to register as an alien and get an alien registration card.

Every citizen in Kenya not previously registered has to go through the first category which is the initial registration of applying for an identity card. At this stage, no fee is paid to access this service. In Duplicates – resulting from lost, defaced or mutilated cards. National Registration Bureau charges a service fee of Kshs.100 with effect from 16th March 2018 for replacement and change of particulars resulting from a change of name(s) and residence which attracts a fee of Kshs.300 and Kshs 1,000 (depending on the request).

The requirement needs for the first stage of ID application by Kenyan citizens include a birth certificate or baptism certificate, both parents identity cards and copy, two passport size photos and a school leaving certificate.

Huduma Number

On 19th September, 2005, the Head of Public Service appointed an Inter-Ministerial Taskforce on Integration of Population Register Systems (IPRS) in line with the National Economic and Social Council (NESC) recommendation on the fast-tracking of the integration of the registration systems. The Taskforce made several recommendations one of them was the introduction of a unique national number – Personal Identity Number (PIN) for all individuals resident in the country. That the number be assigned at birth for all residents and serve as the control number for all registration systems, Establishment of a National Population Register, containing information of all residents and serve as a central reference for all population registration systems, a central database. Development of nationwide ICT infrastructure backbone to link government agencies for purpose of information sharing and verification.


According to  
Kenya Law Reform Commission, the recommendations of this taskforce formed the basis for the formation of the Integrated Population Register System (IPRS) to serve as the single source of truth for the population data in the country. Although IPRS was a good step towards the integration of population data, it was limited in capacity since it only consolidated data from primary population registration agencies, these being Civil Registration Department (CRD), National Registration Bureau (NRB) and Department of Immigration Services (DIS), which are established by different legal regimes. Further, IPRS did not seek to validate the information received from primary agencies by getting information from the source, Kenyans. There were a number of shortcomings of IPRS hence the Government took up the challenge. In order to improve and build upon the progress made by IPRS, the Government initiated the  National Integrated Identity Management system ( NIIMS) programme under Executive Order No. 1 of 2018. NIIMS was subsequently approved by the National Assembly vide the Statute (Miscellaneous Amendments) Act, No 19 of 2018.

The purpose of NIIMS project is to create and manage a central master population database, which will be the ‘single source of truth’ on a person’s identity since it will contain information of all Kenyan citizens and foreign nationals residing in Kenya and will serve as a reference point for personal data for Ministries, Departments and Agencies (MDAs) and other approved stakeholders. NIIMS involves registration of all Kenyans both locally and abroad and also all foreign nationals who live in Kenya. Upon registration, the enrolled persons will be issued with a unique identification number referred to as Huduma Namba and later a multi-purpose card referred to as Huduma card, which will substitute the current inefficient identity cards. The Huduma Namba, being a unique identification number, will be used to identify all persons in the country and thus will be used while accessing government services and identification both by government and the private sector. It will waive the need for issuance of multiple registrations of the same person and will be used from cradle to death. NIIMS will be the single source of foundational data about a person and all government agencies will tap into it. The Huduma card will contain the integrated personal and foundational data of the cardholder. The mass registration for Huduma Namba began in March 14th 2019.

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Juliet Atellah is a data journalist based in Nairobi, Kenya

Data Stories

Surviving Hunger – Kenyans Forced to Cope With Increased Food Insecurity

Kenyans across the country are having to adjust to increased food prices as production falls due to poor rains among other causes.

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Surviving Hunger – Kenyans Forced To Cope With Increased Food Insecurity
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On 8th September 2021, the then president of Kenya, Uhuru Kenyatta, declared the drought affecting several parts of the country a national disaster. The increase in food insecurity in Kenya is mainly a result of poor rains, the COVID-19 pandemic, insecurity, as well as pests and diseases, which have led to an increase in food prices in the country.

Skipping Meals to Survive

Kenya has been experiencing a high inflation rate since the beginning of 2022.  In July 2022, the overall year-on-year inflation rate as measured by the Consumer Price Index (CPI) was 8.3 per cent. This was mainly due to an increase in commodities prices in the previous 12 months, including food and non-alcoholic beverages, which on average had gone up by 15.3 per cent. The cost of a litre of cooking oil had nearly doubled to KSh359, while that of a 2-kilogramme packet of sifted maize flour, a local staple, had gone up by 14 per cent, and a kilo of Irish potatoes by 25 per cent.

A March 2022 report by the National Drought Management Authority (NDMA) estimated that by June, a quarter of the population in Kenya’s arid and semi-arid (ASAL) counties, or more than than 3.5 million people, would be acutely food insecure, with those in Marsabit, Turkana, Baringo, Wajir, Mandera, Samburu and Isiolo counties, who mostly depend on pastoralism for their livelihoods, being the most affected.

Many Kenyan households are trying to find alternatives to survive given the trends in food prices. Some in Nairobi have turned to Vibandaski—small low-cost restaurants, some sporting branded umbrellas and plastic or wooden chairs. Kamau Njoroge, who works at a construction site, says he prefers the kibandaski to cooking at home. “To make breakfast at home, I’d have to buy a packet of milk at KSh60, sugar at Ksh120, tea leaves, and a loaf of bread that is KSh60.” This is more than his daily wage of KSh200. “Compare that with the breakfast at the kibandaski which costs Ksh20,” he says.

Hellen Atieno is a trader and a small-scale farmer who has been doing business in Kisumu town for the past five years. She has a shop that stocks staple foods in the area where she buys the goods wholesale and sells them to her customers at retail prices.

Skipping Meals to Survive

Atieno narrates says that the prices of goods at the wholesaler have doubled since she started her business. “When I started my business in 2017,” she says, “I would buy 50 kilos of sugar at KSh3,000, 20 litres of cooking oil at KSh2,500 and a bundle of a dozen 2-kilogramme packets of maize flour at KSh600. Those prices have changed and currently I am buying the sugar at Ksh6,500, oil at KSh6,000 and maize at KSh1,600.”

Atieno says she has to employ different selling techniques to accommodate customers unable to afford the higher prices. For example, she used to repackage the cooking oil into 300ml soda bottles, but as prices have increased, she now also repackages into smaller quantities measured out using a stainless steel cup.

According to Atieno, many of her neighbours and customers are peasant farmers earning less than KSh200 a day from their small pieces of land. Many are forced to skip meals, surviving on only one or two meals a day. Atieno adds that poor rains have also severely reduced the produce from her farm. “I used to harvest 6 sacks of maize from my quarter-acre and right now I can only get two sacks,” she says.

The situation is worse in the ASAL counties where, according to the NDMA report, households only have stocks that can last one to two months instead of the normal three to six months as a consequence of poor rains and the cumulative effect of the previous poor seasons. “In some counties, total crop failure of maize and cowpeas was expected, as the crops wilted at germination and vegetative stages,” according to the report. Exacerbated by limited access to farm inputs and Fall Armyworm invasions, the production of these crops as well as green grams at the coast has fallen below five-year averages.

Skipping Meals to Survive

Even outside the dry counties, high food prices are expected to remain the norm, notwithstanding government efforts to introduce subsidies. In Nairobi, wholesale prices for maize and beans are anticipated to stay significantly above the five-year average levels through September. With local fuel prices expected to reflect overall high global oil prices, this signals more tough times ahead for people across the country.

This article is part of The Elephant Food Edition Series done in collaboration with Route to Food Initiative (RTFI). Views expressed in the article are not necessarily those of the RTFI.

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Data Stories

Will 10 Million Kenyans Get At Least One Dose of a COVID-19 Vaccine by Christmas Day?

Based on the MOH daily cumulative number of vaccines administered, Kenya is on course to have 10 million vaccines administered by Christmas, based on the predictive AutoRegressive Integrated Moving Average (ARIMA( 5,2,1)) model.

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Will 10 Million Kenyans Get At Least One Dose of a COVID-19 Vaccine by Christmas Day?
Photo: Mika Baumeister on Unsplash
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During his eighth and last State of the Nation address on 30 November 2021, Uhuru Kenyatta reminded the nation of his pledge to have at least 10 million Kenyans vaccinated by Christmas. With just 25 days to go, the president urged Kenyans to get vaccinated to meet and surpass that target.

On the day of the president’s address, just 7,175,590 doses of the 13,909,670 received in the country had been administered.

The pressure to vaccinate Kenyans has been increasing. Data shared by the Ministry of Health in late November indicated that less than 10 per cent  of the targeted population was fully vaccinated and about 15 per cent had received at least one of the  COVID-19 vaccine doses.

Just nine days before the president encouraged Kenyans to get their COVID jabs, Cabinet Secretary for Health,  Mutahi Kagwe announced some tough measures. He said that Kenyans will be required to show proof of vaccination when boarding domestic flights, trains and buses, and while travelling from one region to another.

“Everybody seeking in-person government services should be fully vaccinated and proof of vaccination availed by December 21st 2021,” he said. “Such service will include but not limited to KRA services, education, immigration services, hospital and prison visitation, NTSA and Port services among others.”

The announcement sparked much debate among the public. Human rights defenders argued that the measures violated freedom of choice and threatened to deny basic services to citizens. Some taxpayers even joked about not paying their taxes since if they were unvaccinated, they would not be receiving government services.

Business owners, especially in the tourism sector, criticised the potential negative impact of these pronouncements on their businesses which experience a boom during the Christmas holidays.

But in the week following this announcement, the number of doses administered daily increased to over 100,000, except on the Saturday and Sunday. This is a significant rise. If we take data beginning on 28 September 2021, when MOH began to consistently upload the status reports, the average number of vaccines administered on a daily basis since that date was 52,796.

Vaccine roll out

The vaccination process has been highly dependent on the availability of vaccines, with more than half being  donations from higher-income countries like the US, UK, Denmark, Poland, France, etc.

Where the dates have been disclosed, the duration to expiry of the donated batches was between 25 and 136 days. While the Johnson & Johnson  batch that the government of Kenya had received on 3 September 2021, just before it last reported the expiry date of various vaccine batches, had 635 days to expiry.

It is not reported whether there were any vaccines that were discarded because they had expired.

Kenya had received 13,909,670 vaccines by 30 November 2021. The challenge is to match uptake with the now increased availability of vaccines. More than half of these vaccines are yet to be administered.

So, how likely is it that the government will have every adult Kenyan vaccinated by 21 December 2021 to avoid the consequences announced by CS Kagwe? Or is President Kenyatta’s Christmas pledge more realistic?

Predictions

Based on the MOH daily cumulative number of vaccines administered, Kenya is on course to have 10 million vaccines administered by Christmas, based on the predictive AutoRegressive Integrated Moving Average (ARIMA) model.

But this forecast will become reality if more Kenyans are persuaded to take the time to visit their nearest medical facility which according to the President is now stocked with the vaccine doses.

More realistically, about 9 million doses could be administered by Christmas if all factors remain constant.

The cumulative number of vaccines administered is non-stationary, meaning that it has a time-dependent structure and does not have constant variance over time. This can be  attributed to pattern changes based on the availability of COVID-19 vaccine doses in the country and also due to various efforts undertaken by the ministry at different times.

It is clear, however, that the uptake of the doses has now become steady. But the uptake is not increasing at the same rate as the vaccines are becoming available. This could be because of ineffective communication to the public. Also, there may be vaccination apathy following the long waits for sufficient vaccines, the long queues once they become available and visits to medical facilities only to find no vaccine. I made one such visit which was disappointing.

Worthy of note is that in August the government issued its first vaccine mandate to all public servants who were compelled to get COVID jabs or face disciplinary action.

Now, over 95 per cent of health workers and teachers are fully vaccinated. The new mandate widened the scope to the general population, including millions of jobless Kenyans, and seems to be bearing fruit already.

Data management challenges

The prediction above is based on the kind of data the ministry of health has released. The MOH Twitter page and website have been the main avenues through which vaccination progress has been communicated.

Looking at the vaccination data, one gets a sense of how the data aspect of this pandemic has been a case of “building a plane while you fly it”. This can be seen in the way data is released for public use.

Data is first shared in the form of images on twitter and PDF documents are then uploaded on the MOH website.

Let us drill down to illustrate some problems by focusing on 14 July 2021.

  • The vaccines that had been administered on this day were 1,565,344.
  • The same status report indicates that 31 first dose and 1034 second dose were administered on that same day.
  • Total vaccinations on 15 July 2021 were 1,590,765. It is not clear why the difference between the two days is 25,421, since the doses reported to have been administered on the 15th are 263 for the first dose and 6730 for the second dose.
  • The discrepancy is not comprehensible and it is the case for many other days until much later, in November, when the numbers start to add up.

Additionally, the number of total daily vaccinations in the status reports uploaded on the MOH website differs with what is in the Humanitarian Data Exchange (HDX), HUMDATA, an open platform for sharing data across organisations which relies on figures that are verifiable based on official public sources including Our World in Data (OWID) who in turn extract data from the updates from the MOH twitter timeline as well as on the website.

Another major issue for anyone seeking to explore Kenya’s vaccination data is missing data.

Dataset such as HUMDATA and OWID had data scraped from the MOH twitter updates initially.   We had to  combine data from the HUMDATA dataset and MOH status reports together to reduce the amount of missing data. However some figures recorded by Humdata were a day ahead compared to the figures in the available status reports presented on the MOH website.

The level of readiness in terms of how to capture and manage  the data is questionable. The status reports shared had not captured or anticipated the assortment and diversity of the vaccines Kenya would receive over time. Several elements (variables) are introduced at different times. This makes any automated technique of extracting the data extremely difficult and time-consuming. For example, up until 1 July, the reports had “Cumulative persons vaccinated to date”. But this was changed  to “Total vaccinations” to cater for those who were receiving their second doses of the AstraZeneca vaccination which began on 28 May 2021. Later it emerged that just a single dose of Johnson & Johnson would amount to full vaccination status so official data was changed from Dose 1 and Dose 2 to partially and fully vaccinated persons.

Gender was another variable that evolved with time. Initially genders were badged male, female and “other”. This was later changed to “intersex”, and “transgender” was subsequently added.

These discrepancies, in addition to the data provided in PDF forms, make it extremely difficult and time consuming for experts to explore the data and for the public to monitor the accountability and transparency of the vaccine uptake.

This OUTBREAK story was supported by Code for Africa’s WanaData program as part of the Data4COVID19 Africa Challenge hosted by l’Agence française de développement (AFD), Expertise France, and The GovLab

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Secondary Education: Kenya Needs to Think Beyond 100% Transition

COVID-19 has shown that there is a need for revolutionary thinking within the education sector if all children are to get a chance of an education.

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Secondary Education: Kenya Needs to Think Beyond 100% Transition
Photo: Mwesigwa Joel on Unsplash
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The Ministry of Education in Kenya has continued to push for 100 per cent transition of pupils who sit for the Kenya Certificate of Primary Education (KCPE) examinations in order to ensure that every child gets the full benefits of a secondary education.

Secondary school is the bridge between primary level education and tertiary education whose benefits go beyond attaining a formal education. For instance, secondary education contributes to the reduction of HIV infection among girls, as they are able to delay becoming sexually active and avoid early marriages. Access to a secondary school education also reduces poverty among girls and enhances their chances of employment. Secondary education also benefits the whole society as girls, and the youth in general, spend more time in school, and are therefore less likely to become involved in violence, either as perpetrators or as victims of crime.

Moreover, evidence shows that a secondary education leads to a decline in socio-economic inequality between girls and boys, with secondary education having the most effect on bridging the gap. Furthermore, evidence suggests that children of educated mothers are more likely to progress and complete school than those children whose mothers are not educated. Overall, a secondary education levels the field of opportunity for young people and increases their chances of earning higher incomes and thereby attaining a higher standard of living.

What is the status of enrolment in secondary school?

The status of enrollment in secondary school
Data from the Kenya National Bureau of Statistics shows that between 2016 to 2020 secondary school enrolment by class and sex grew by 8 per cent to about 3,520,000, out of which 50.3 per cent were girls. This increase was attributed to the government’s policy of ensuring 100 per cent transition from primary to secondary school. Looking at the 2020 school year, following the COVID-19 pandemic, Kenya’s total secondary school enrolment decreased from 3.5 million in March 2020 to 3.3 million in March 2021, a 5.7 per cent drop as schools reopened. Moreover, out of those enrolled in March 2020, approximately 233,300 students did not return to school to resume learning when schools reopened in March 2021, representing 6.6 per cent of the students enrolled in March 2020. The number of secondary schools that were able to reopen increased by 0.4 per cent.

A persistent problem

While between 2016 and 2020, there was an increase in the number of pupils transitioning to secondary school, the decrease in enrolment between March 2020 and March 2021 prompted the Ministry of Education to reach out to parents across the country in a bid to ensure that all children returned to school. The drive faced challenges including poverty, poor parental attitudes towards education and ad hoc policy implementation.

Evidence shows that a secondary education leads to a decline in socio-economic inequality between girls and boys.

But by far the most common and most significant challenge to the push for 100 per cent transition to secondary school has been poverty. Many parents say that a lack of resources hinders them from sending their children to secondary school, a challenge that has been exacerbated by the impact of COVID-19 on household incomes across the county. Parental attitudes where for one reason or another parents resist sending their children to school also pose a challenge. Calls for parents’ cooperation from the Cabinet Secretary for Education echo my reflections in a 2018 article where I observed that “bottom-up strategies” may be useful in creating the groundswell for the transition push. This would help avoid the implementation of haphazard policies such as sending government officials around the counties to “drive children back to school”. If parents work with both the national and county governments, they will create a sustained push to ensure that students not only make a transition to the first year of secondary school but that they also stay in school.

Why we may need to reimagine education

Why we may need to re-imagine education
In addition to stimulating an attitude shift in parents, particularly towards their children’s education, it is important that the Ministry of Education, in collaboration with Non-Governmental organizations, develop programmes that can empower the parents financially to keep their children in school. The Advanced Learning Outcomes project (ALOT Change), a community-based initiative by the African Population and Health Research Center (APHRC), has been instrumental in working with parents in Nairobi’s informal settlements so that they can better understand their own roles in the education of their children.

By far the most common and most significant challenge to the push for 100 per cent transition to secondary school has been poverty.

Education stakeholders in both the public and private sector need to work in close partnership to seek better ways of providing scholarships for those children who are in need of school fees support. Through A LOT Change, APHRC has provided subsidies to pupils transitioning to secondary school. The US$ 113 subsidy has been instrumental in decreasing the financial burden of parents, as they are able to purchase books, school uniforms, and other materials required for school. The lessons learned from such programmes can be adopted and scaled up by both the public and private sectors in order to provide relief to parents facing financial challenges.

Some of the students who were “driven back” to the first year of secondary school had to go to school in their primary school uniform. Might it also be time for the education system in Kenya to reconsider the issue of school uniforms? This could also contribute in a small way to reducing the financial burden for parents. Moreover, COVID-19 has shown that there is a need for revolutionary thinking within the education sector if all children are to get a chance an education. The government therefore needs to ensure that schools are better able to take advantage of emerging technologies such as EdTech by, for instance, improving school infrastructure (including computer labs) and access to electricity. This would enable schools to provide both virtual and in-classroom teaching and thus ensure that students get the best of blended learning, linking the finest tenets of in-person and virtual learning.

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